online grants manager link
The Foundation provides funding through Strategic Grants and Responsive Grants. The Foundation does not accept unsolicited grant requests.

Responsive Grants

The Foundation periodically releases Requests for Proposals to invite partners to submit funding requests in our strategic areas of focus. These projects are driven by community organizations, with GWCHF providing funding to support implementation of proven and innovative practices.

Now Open - Community Collaboration Grants

We are pleased to announce our new Community Collaboration Grants designed to build connectedness in our community. Science teaches us social connections improve physical health and mental and emotional well-being. Community Collaboration Grants support collaborative efforts that build a sense of connectedness between people or create/enhance community spaces where individuals can be active together.

GWCHF will grant up to 33% of a proposed project budget with a maximum grant value of $10,000.

Click here to view the Community Collaboration Grant RFP.

Strategic Grants

The majority of investments are directed by the Foundation Board and are designed to create measurable impact in three priority areas:

  1. Every Child Thrives
  2. Healthy Living
  3. Social Emotional Development of Youth

Recent Strategic Grants include:

Church Health Services Pediatric Dental Access - CHS $49,000.00
Community Dental Clinic Pediatric Dental Access - CDC $25,000.00
Dodgeland School District Dodgeland Social & Emotional Learning Strategic Action Plan $39,475.00
Dodgeland School District Strive for Five Attendance Campaign $820.00
Jefferson County Human Services Community Response/Prevention Social Worker Action Plan $136,500.00
Jefferson County Human Services JCHS Grant Writer $3,394.00
Johnson Creek School District Whole School, Community, Child $24,054.00
Reading & Math/Wisconsin Reads Douglas School $10,000.00
School District of Jefferson WI School Mental Health Framework Implementation - SDOJ $54,800.00
Waterloo School District Scratch Kitchen Conversion $116,811.00
Watertown Unified School District Attendance Grant WUSD $2,898.00
Watertown Unified School District Creating a Culture of Continuous Quality Improvement $34,000.00
Watertown Unified School District Playworks - WUSD $87,290.00
Watertown Unified School District WI School Mental Health Framework Implementation - WUSD $90,000.00
Wi Alliance for Infant Mental Health Pyramid Model Implementation - WttnDodge $30,780.00
YMCA at Pabst Farms Great Escape $18,000.00

Responsive Grants

Click here to view awarded 2017 Spark! and Changemaker Health Grant Awards, 2018 Spark! Health Grant awards and 2018 Changemaker Health Grant awards. Requests for proposals are communicated through the Foundation newsletter, Facebook and our website. Like our Facebook page and/or sign-up for our newsletter to stay informed of upcoming grant cycles.

How to Apply

Proposals must be submitted using our on-line grants management software. Visit our Online Grants Manager Instructions page to view applicant instructions, FAQs and tips.

The GWCHF serves the residents of Dodge and Jefferson Counties with priority given to projects impacting the communities served by the following school districts: Dodgeland, Hustisford, Ixonia, Jefferson, Johnson Creek, Lake Mills, Waterloo and Watertown.

Click here to view our service area map.

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GWCHF Grant Making Policies

A. What We Fund:

See GWCHF's Allowable Costs for Grants Policy.

B. What We Do Not Fund:

We are unable to fund:

While GWCHF does not contribute to "bricks and mortar" fundraising campaigns, GWCHF's directed initiatives may include capital investments which promote health equity and are:

C. Grant Making Processes

  1. Each grant cycle, the foundation will develop a formal Request for Proposals which outlines objectives, the application process and timeline, funding available and criteria for decision making. GWCHF anticipates offering one grant cycle each year. The foundation does not accept proposals outside of the annual grant cycle.
  2. All applicants will use an on-line grant application process.
  3. The Board will provide final approval of all awards.
  4. GWCHF reserves the right to determine the amount of each grant awarded, the timing of payments and reporting requirements.

D. Sponsorship Policy

GWCHF makes an effort to minimize sponsorships so that it can use its resources to drive focused improvements in health. However, on a very limited basis, the Foundation will sponsor an educational event or conference if it:

GWCHF will not sponsor fundraising events or purely social events. Any events sponsored by the Foundation must be located in Dodge or Jefferson County or provide information or resources to a large number of Dodge and Jefferson County residents.

Allowable costs for grants policy

Indirect expenses are not funded expenses. GWCHF expects that partner organizations have the existing financial strength to carry on routine business. Therefore rent, insurance, maintenance and repair and personnel costs for support staff not involved in the project are not reimbursable.

Grant Cycle FAQs

Q: Will you be offering Spark! Health Grants and Changemaker Health Grants annually?

A: We anticipate offering Spark! and Changemaker Health Grants mid-2020. The specific opportunities available will be identified by the Board prior to each cycle. Requests for proposals are communicated through the Foundation newsletter, Facebook and our website. Like our Facebook page and/or sign-up for our newsletter to stay informed of upcoming grant cycles.

Q: What is the deadline to submit Community Collaboration Grants?

A: Community Collaboration Grants do not have a specific deadline. Applications will be accepted until our annual budget of $100,000 has been reached.

Have additional questions? Contact us at

Access the Online Grants Manager

Access the Online Grants Manager to create a new account and apply for a grant

We use an Online Grants Manager to make it easy for you to apply for grant funding. The information we've provided here will help guide you through the online application process. If at any time you need additional help, please contact Andi Merfeld, Community Engagement and Grants Coordinator at 920.390.4000 or

How it works

A grant applicant creates an account in the Online Grants Manager, and then logs in to that account to access the list of available grants and start a new grant application. Your application can be saved as a draft, and when you log on again it's easy to return to that draft, make edits, and submit the application. Each account maintains a record of the application history that you can access at any time.

Once a grant is awarded, the Online Grants Manager allows grantees an easy way to see the status of their grant, check due dates, and submit electronic grant reports right from their account.

We recommend that you carefully read the instructions and reference materials found on this page before registering and starting your first application.

Creating your online account

All applicants are required to create an account. If you believe your organization has previously applied for a grant, PLEASE DO NOT CREATE A NEW ACCOUNT - DOING SO CAUSES SYSTEM ISSUES. Instead, please contact Andi Merfeld, Community Engagement and Grants Coordinator, at 920.390.4000 or email at

At the time of registration you are required to enter the following information:

It's important to enter this information accurately at registration, because after this point the organization profile can only be edited by GWCHF staff.

A user account can only be connected to one organization at a time. If you are a grantwriter for multiple organizations, please contact us to discuss your options.

Managing your online account

Once your account is set up, your account dashboard is displayed on screen every time you log in. From the dashboard, you can:


Q: What browser do you recommend I use?

A: For the best user experience when accessing our Online Grants Manager, we suggest using one of the following browsers: Google Chrome 14 or higher, Firefox 9 or higher, or Safari 4 or higher. We do not recommend using Internet Explorer.

Q: Do you have sample budget document I can view?

A: We have one budget document you are required to use when submitting your budget. Click here to view and download the budget document into Microsoft Excel.

Q: Can I view a printable version of the application questions?

A: Yes. There are two ways you can do this.

  • To preview and print the application, open the online grants manager and click the preview button for the desired grant.
  • After you register, from your Applicant Dashboard, click Apply on the left column. Find the grant you will be applying for and click the Apply button. Click the Questions List in the upper right corner of your screen. This will download a pdf to your computer, which you can now view and print.

Q: What is the Fax to File Tool?

A: The purpose of this tool is to help you convert documents from hard copy format to digital format so that they may be uploaded as instructed during the application process. To access the tool and to view instructions, click the Fax to File link on the left hand side of your dashboard.

Q: How do I upload files to the application?

A: For application questions that request an uploaded attachment, click the Upload a File button and then choose the desired document from your computer. The file name of the uploaded file will be indicated under the Upload a File button. Pay attention to your file names - remove periods or replace them with a dash or underscore character. You may only upload one document per question.

Q: What is the maximum allowable file upload size?

A: The file size limit is noted next to the Upload a File button and the system will not accept files greater than this limit. Some users have trouble with appropriate settings on a scanner and end up with larger file sizes. If these documents are converted using the Fax to File tool, the file size can be dramatically decreased.

Q: How do I delete a file that I've uploaded to the application?

A: There are two ways to remove an uploaded file from an application: 1. Once the file has been uploaded a delete button will appear below the file name. Clicking Delete will remove the file. 2. To replace the file, a new file can be uploaded in its place. Simply upload the new file to the question and the previous file will be replaced.

Q: Can I upload more than one file in one upload field?

A: Applicants can only upload a single document in response to an upload question. If an applicant has more than one file they need to upload, they need to combine the files either electronically or via scanning. There are two methods applicants can use:

  • If the files to be uploaded are in a format that is editable (such as Word or Excel), the applicant may take multiple Word documents or Excel sheets and combine them into one file.
  • If the files are not easily edited (PDF or physical copies), they may be combined by utilizing the Fax-to-File tool.
Q: Why am I having trouble uploading a file?

A: There a couple different reasons one may experience file upload issues:

  • File names - Remove periods or replace them with a dash or underscore character.
  • File size - Files that exceed the maximum file size limit will cause an error. Compress the files or use Fax to File to create a smaller file.
Q. Do I need to complete my application all at one time?

A: No, you can return to an unfinished application by logging in to the Online Grants Manager and clicking Dashboard.

Online System Tips - Things to Know